This guide outlines the process of obtaining an apostille to authenticate the notarization on a Certificate of Translation Accuracy from Connecta Translations, enabling international use of your translation.
Obtaining an Apostille for a Notarized Certified Translation
Apostilles for Notarized Certified Translations
Connecta Translations provides a signed and stamped Certificate of Translation Accuracy with all certified translations. Optional notarization services are available, where a notary public authenticates the signer of the certification, ensuring the authenticity of the Certificate of Translation Accuracy.
Notarizations from Connecta Translations, a U.S.-based company, are valid within the U.S. For international recognition, particularly in countries outside the U.S., an apostille may be required in addition to the notarized Certificate of Translation Accuracy. An apostille authenticates the notary, similar to how a notary authenticates the signer of the Certificate, making the notarization internationally valid among the 116 member countries of the Hague Convention.
The process for obtaining an apostille is more streamlined than in the past, thanks to the Hague Convention. Previously, both the originating and receiving countries would authenticate documents, doubling time and cost. Now, only the originating country is required to authenticate.
While apostilles are universally accepted among Hague Convention member countries, they can only be obtained from the appropriate state or federal office that commissioned the document or signer.
Since Connecta Translations’ fulfillment team is in Sarasota, Florida, and both the notary and signer must be physically present for notarization, an apostille for the notarized Certificate of Translation Accuracy can only be obtained from the Florida Office of the Secretary of State.
Step-by-Step Instructions to Obtain an Apostille in Florida
- Identify the Document for Apostille
Determine which document requires apostillization, such as certificates, academic records, or legal documents. Personal documents like driver’s licenses and passports are not eligible.Document Authentication: Authenticate the document according to its type. This may involve certified copies from issuing authorities or notarization. - Contact the Secretary of State’s Office The Florida Secretary of State is the only agency authorized to issue apostilles. Contact them for detailed requirements and procedures.
- Prepare Your Application Assemble the document for apostille, a completed application form, and the required fee. Ensure accuracy in the application form.
- Submit Your Application Either in person or via mail, submit your application to the Secretary of State’s office. Use a traceable mailing service if necessary.
- Pay the Application Fee Fees vary based on document type and processing speed. Acceptable payment forms include cash, check, or credit card.
- Await Apostille Issuance Processing times vary. Notification follows completion, and you can either collect the apostille or have it mailed.
- Verify the Apostille Once received, validate the apostille online via its unique reference number.
- Document Translation (If Necessary) If needed for use in non-English-speaking countries, translation may be required. Verify this with the relevant embassy or consulate.
- Retain Copies: Keep multiple copies for safekeeping and future reference.Following these steps and adhering to the Secretary of State’s procedures ensures a smooth apostille process in Florida.
Apostilles for Source Documents
Obtaining an apostille for the source document is a separate process from obtaining one for the notarized Certificate of Translation Accuracy. The apostille for the source document must be obtained from the State Department responsible for its issuance.
Apostilles are issued by State Departments at both Federal and State levels. The issuing location of the document determines where to obtain the apostille. For example, state-issued documents like birth certificates require an apostille from the respective state’s Secretary of State, while federal documents like FBI background checks need an apostille from the U.S. State Department.
Disclaimer
This guide offers general information about Florida’s apostille process. Contact the Secretary of State’s office or seek legal advice for specific queries.
About Connecta Translations
Connecta Translations, under the leadership of ATA-certified translator Marcela Arenas, offers comprehensive translation services, specializing in English and Spanish. With over thirty years of experience, Connecta emphasizes cultural nuances to deliver precise, empathetic, and culturally relevant translations. Connect globally with Connecta Translations, where each word enhances understanding.